Data Processing Statement– Prospective Employees & Volunteers
Data protection legislation regulates the way in which information about you (received as part of applying for employment or for a volunteering role with First Love Foundation), both in electronic and paper form, is held and used. This Policy sets out how we will hold and use your personal information and applies when your application is received direct by First Love Foundation, and stored on BrightHR who provide our web-based HR platform to manage individuals who apply to work or volunteer with First Love Foundation, or via an agency.
From the point at which we receive your application to work or volunteer with First Love Foundation we maintain and process information about you for the purposes of reaching and communicating a recruitment decision and production of an offer of employment or a volunteer role with First Love Foundation as appropriate. Such information is normally retained for 1 year following completion of our recruitment processes in the event that an offer of employment or a volunteer role is not made and taken up.
Where an offer is made and taken up a further policy relating to employees or volunteers as appropriate will be provided.
The following personal information will be processed at the recruitment stage:
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Applications and CVs
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Interview notes and selection test results
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Identity checks
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Professional qualifications
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Letters of offer and acceptance of employment or a volunteer role
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Reference requests
The information we hold may include sensitive data, for example information held for equal opportunities monitoring purposes.
The information First Love Foundation holds is held and processed to meet First Love Foundation’s legal responsibilities and also for the purposes of management and administration of an offer of employment or a volunteer role, ascertaining the suitability of the applicant, to comply with equal opportunity, immigration and money laundering legislation and, from time to time, the need to disclose information we hold about you to relevant third parties (for example where we are legally obliged to disclose your information to a public authority). None of the operations First Love Foundation performs on personal information constitutes “automated decisions”.
Data protection requirements mean that you have specific rights in relation to information about you held by First Love Foundation.
These include:
- Be informed of how information about you will be used (Right to be informed);
- Access information held about you (Right of access);
- Request that information about you that is inaccurate or incomplete be rectified (Right to rectification);
- Request deletion or removal of information about you in specific circumstances (Right to erasure);
- ‘Block’ or suppress processing of information about you (Right to restrict processing)
- Obtain and re-use information held about you for your own purposes across different services (Right to data portability);
- Object to processing of information about you (Right to object);
- Withdraw consent at any time where your information is being processed based on that consent; and
You also have a right to lodge a complaint with the Information Commissioner’s Office in relation to processing of information about you. The Information Commissioner’s Office can be contacted at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Cheshire SK9 5AF
The contact details for First Love Foundation in relation to processing of personal information, for any questions regarding this Fair Processing Notice, or to exercise your rights in relation to information we hold about you, are:
First Love Foundation
9th Floor, The Import Building
Republic
2 Clove Crescent
London
E14 2BE
First Love Foundation’s Data Protection Officer can be contacted at @firstlovefoundation.org.uk.